PALM COAST – Deputy City Manager

DESCRIPTION OF DUTIES AND RESPONSIBILITIES
To learn more about the position, please view the Deputy City Manager Brochure.

Under the administrative guidance of the City Manager, the purpose of the position is to perform highly complex and specialized executive work overseeing the daily internal operations of all City departments. An employee in this classification functions in a senior executive capacity and is responsible for assisting with the development, implementation, and administration of the City’s Comprehensive Plan. Position is accountable for managing and administering City operations in conjunction with the City Manager. Position has an extremely high degree of accountability commensurate with the level of assignment and is required to act as City Manager in the absence of the City Manager.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Plans, manages, and administers City goals and objectives in conjunction with the City Manager, consistent with established Council policy and direction; coordinates and integrates all activities toward achievement of established goals and objectives; develops and implements City policies and procedures.
• Assists in the development, implementation, and control of the city budget and business plans; coordinates and oversees City Strategic Plan with Departmental Business Plans; ensures all functions and programs under charge are performed within established budgetary parameters, to include performing cost control activities, monitoring revenues and expenditures, and ensuring sound fiscal control.
• Oversees daily internal operations of all City departments affording the City Manager the ability to tend to external matters, e.g., intergovernmental coordination and council policy formulation.
• Collaborates with the City Manager, City Council, and Department Heads to coordinate, manage, and implement a wide variety of special projects and programs promoting positive administration, development, and presentation of the City of Palm Coast; reviews and evaluates proposals for new programs and services.
• Oversee escalated inquiries, complaints, and requests from the general public and business community, evaluating the needs of the customer, and ensuring appropriate departmental assistance and information is provided through friendly, professional customer relations skills.
• Oversees Information and Planning function of the Emergency Management Plan and acts as Emergency Management Director in the absence of the City Manager.
• Investigates, interprets, analyzes, and prepares recommendations in relation to proposals for new programs, services, equipment, and personnel.
• Provides administrative guidance to the various departments regarding programs, projects, and reports.
• Speaks to civic and community groups to promote and explain municipal policies and programs.
• Acts as City Manager as necessary; serves as liaison to internal and external organizations and represents the City Manager as required.
• Ability to resolve or direct departmental activities in the absence of the City Manager or Division head.
• Performs related duties as directed.

MINIMUM TRAINING, EXPERIENCE, LICENSES, OR CERTIFICATIONS

• Bachelors Degree in Public Administration, Business Administration, Political Science, or a related field; Masters Degree preferred; supplemented by seven (7) years of progressively responsible experience in local government administration; or any equivalent combination of education, training and experience.
• Must possess and maintain a valid Florida Driver’s License.

KNOWLEDGE, SKILLS, AND ABILITIES

• Skill in principles and techniques of effective verbal and written communications.
• Ability to effectively manage a staff comprised of entry level executives engaged in administering departmental functions; ability to motivate staff.
• Extensive knowledge of the ordinances, policies and procedures of the City; considerable knowledge of State and Federal policies and regulations as they relate to each department.
• Knowledge of the principles and techniques of customer relations skills; ability to deal diplomatically with sensitive circumstances; ability to deal with a wide variety of individuals and groups.
• Ability to perform routine to moderately complex mathematical computations and tabulations accurately and efficiently.
• Knowledge of generally accepted standard accounting principles, budget management, City guidelines, and regulatory requirements applicable to the work.
• Ability to establish and maintain effective working relationships and communications with employees, city officials and the general public.
• Ability to organize work, establish priorities, meet established deadlines, and follows up on assignments with a minimum of direction.

PHYSICAL REQUIREMENTS

• While performing the essential functions of this job the employee is frequently required to stand, walk, sit; use hands to finger, handle, or feel; talk or hear; and lift and/or move up to 10 to 20 pounds.
• While performing the essential functions of this position the employee is rarely exposed to adverse environmental factors.