NAPLES – Inventory and Internal Controls Supervisor

PURPOSE OF CLASSIFICATION: The purpose of this classification is to plan, develop, implement, and supervise comprehensive inventory management and internal control systems for City-owned assets within the Public Works Department. This position serves as a key supervisory role supporting Public Works operations by ensuring effective stewardship, accountability, and lifecycle management of inventory, materials, equipment, and infrastructure assets used throughout the department.

The Inventory and Internal Controls Supervisor ensures accountability, accuracy, regulatory compliance, and operational integrity of inventory, materials, equipment, and infrastructure assets that directly support Public Works programs, maintenance activities, and infrastructure services.

This position provides oversight of internal controls, asset governance, inventory systems, audit coordination, compliance monitoring, procurement coordination, reporting, and staff supervision in accordance with City policies, Public Works Department policies and procedures, State of Florida regulations, audit standards, and manufacturer operating procedures.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

• Develops, implements, and maintains internal control frameworks for inventory and asset management consistent with municipal, state, and audit best practices.
• Establishes standardized procedures to safeguard City assets against loss, misuse, damage, or misappropriation.
• Oversees internal control testing, risk assessments, and corrective action plans.
• Coordinates with Finance, Procurement, Internal Audit, and external auditors during audits and reviews.
• Supervises Public Works inventory systems covering materials, equipment, fleet assets, tools, parts, and specialized infrastructure components.
• Ensures accurate asset tracking using legacy systems, enterprise asset management (EAM) platforms, GIS-based asset layers, barcoding, RFID, and mobile inventory tools.
• Maintains asset records from cradle-to-grave, including acquisition, deployment, maintenance, transfer, surplus, and disposal.
• Establishes minimum/maximum inventory thresholds to support uninterrupted operations.
• Conducts and oversees daily spot checks, monthly reconciliations, quarterly internal audits, annual physical inventories.
• Prepares inventory for pre-audit, post-audit, and external audit review.
• Investigates discrepancies, develops findings, and implements corrective actions.
• Prepares audit documentation, certifications, and management responses.
• Ensures inventory and asset management processes comply with City procurement policies, State of Florida purchasing requirements, grant and funding restrictions (when applicable).
• Coordinates with Procurement to ensure proper receiving, tagging, documentation, and custody transfer of assets.
• Reviews and enforces inventory-related procedures and internal controls.
• Ensures compliance with State of Florida regulations, local ordinances, operational permits, manufacturer operation and maintenance (O&M) manuals and SOPs.
• Integrates compliance requirements into daily inventory and asset operations.
• Supports regulatory inspections and documentation requests.
• Supervises assigned inventory, warehouse, or asset control staff.
• Develops training programs related to internal controls, inventory systems, and asset accountability.
• Establishes performance standards and conducts evaluations.
• Promotes a culture of accountability, accuracy, and continuous improvement.
• Prepares management reports on inventory levels, asset utilization, variances, losses, and compliance status.
• Analyzes trends and recommends process improvements.
• Supports capital planning, repair and replacement (R&R), and lifecycle forecasting.