SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT – Accounts Payable and Payroll Supervisor

Work for Our Water Resources.
Help protect one of Florida’s most vital resources — water — with a career at the Southwest Florida Water Management District (District).The District is a government agency whose mission is to protect water resources, minimize flood risks, and ensure the public’s water needs are met. We serve a population of nearly 6 million people in west-central Florida as directed by state law.

Join our Finance Bureau
Support the District’s Finance Bureau managing multiple tasks and priorities in a fast-paced, team-oriented environment. As part of the Finance Bureau team, the Accounts Payable (AP)/Payroll Supervisor, using web-based automated financial systems will oversee the daily operations of the AP and Payroll sections within the Finance Bureau. This position ensures accurate, timely, and compliant processing of vendor payments and employee payroll in accordance with federal, state, and local regulations, as well as internal policies and procedures and governmental accounting standards. The Supervisor provides leadership, technical expertise, and quality control to support efficient financial operations.

The District supports employees who prefer a flexible schedule or a remote work schedule so that they can enjoy their time outside of the District through work-life balance. This role is considered hybrid, which means the employee will be required to come on-site and work a portion of their time remotely (must live in Florida).  Come build a career that is challenging, fulfilling, and helps support the District’s mission to protect Florida’s water resources.

Essential Functions:
Accounts Payable Oversight
Supervise the processing of vendor invoices, credit memos, and payment disbursements.
Ensure compliance with internal controls, procurement policies, grant requirements, district policies and procedures, and applicable state and federal regulations.
Review and approve AP vouchers, vendor file maintenance, and weekly payment runs.
Monitor AP aging, resolve discrepancies, ensure adequate documentation is maintained, and coordinate with bureaus to ensure proper coding and documentation.
Assist and help oversee annual 1099 reporting and ensure accuracy of vendor tax information.
Payroll Administration
Supervise, coordinate, and facilitate the preparation and processing of payroll for all employees.
Ensure compliance with FLSA, IRS regulations, state statutes, FRS, and internal policies.
Review payroll registers, deductions, benefits, garnishments, and adjustments for accuracy.
Ensure timely remittance of payroll taxes, retirement contributions, and other required withholdings.
Maintain payroll records and oversee year‑end W‑2 processing.
Leadership & Management
Provide direct supervision, training, and performance evaluations for AP and Payroll staff.
Develop and implement internal controls, standard operating procedures, and process improvements.
Serve as a subject‑matter expert for financial systems related to AP and Payroll functions.
Coordinate with HR, Budget, and other bureaus to ensure accurate financial and personnel data.
Assist with internal and external audits by preparing documentation and responding to inquiries.
Finance & Administrative Support
Assist in month‑end and year‑end closing activities related to AP and Payroll.
Support budget development by providing financial data and analysis.
Maintain confidentiality of sensitive financial and personnel information.
Perform other duties as assigned to support the Finance Bureau.